Parks and Facilities Permit Requests

PROCEDURE FOR OBTAINING A FIELD/FACILTY USAGE PERMIT
1. The following items must be submitted in order to be considered:

  • Completed Application
    • Completed forms can be email/scanned to fields@middletownnj.org or dropped off at Poricy Park Nature Center, 345 Oak Hill Rd, Red Bank NJ 07701 during business hours.
  • Certificate of Insurance
    • Name of group/club/team making request should be as it appears on the Insurance Certificate.
    • Coverage must be for no less than $1,000,000.00 Bodily Injury/Property Damage Combined Single Limit.
    • Middletown Township must be named as additional insured: Middletown Township, 1 Kings Highway, Middletown NJ 07748.
    • If request involves a Board of Education facility, an additional COI naming the Middletown Township Board of Education as additional insured must also be supplied: Middletown BOE, 834 Leonardville Road, Leonardo NJ 07737.
    • FAILURE TO PROVIDE VALID & ACCEPTABLE COI WILL VOID FIELD/ FACILITY REQUEST.
  • Proof of Residency & Team Rosters
    • Copy of tax bill, driver’s license or photo ID with name/address.
    • Teams must supply typed rosters with name, address & phone number for verification of Middletown residency.
    • A minimum of 80% residents required for resident rate.
    • Rosters are due no later than 2 weeks into the season or organization will be charged nonresident rate.
  • Concussion/Head Injury Awareness and Treatment Training
    • All sport groups/teams are required to provide a signed copy of the Board of Education’s “Statement of Compliance with Board Policy 2431.4 – Prevention and Treatment of Sports Related Concussions and Head Injuries,” regardless if using a BOE facility or not.

2. Upon receipt of all above items properly completed, the requested usage will be reviewed and the applicant will be contacted.

3. If approved, the applicant will be advised of the usage fees along with payment instructions.

  • A minimum 50% deposit will be due one week prior to permit start date. If requesting a facility for one day, payment in full is due immediately.
  • The remaining 50% will be due halfway through permit use. o If the balance is not submitted by this date, a late fee of $250 will be assessed.

4. All coaches and volunteers for all sport facility users are required to hold a current CPR/AED and First Aid certification. The permit applicant is required to sign off verifying they are in compliance with this. Proof of verification may be asked for at any time.

5. All coaches and volunteers are required to be Rutgers SAFETY Clinic certified. The Rutgers SAFETY Clinic (Sports Awareness for Educating Today’s Youth ™) is a three-hour program that meets the “Minimum Standards for Volunteer Coaches Safety Orientation and Training Skills Programs” (N.J.A.C. 5:52) and provides partial civil immunity protection to volunteer coaches under the “Little League Law” (N.J.S.A. 2A:62A-6 et. seq.) A list of coaches and volunteers must be provided to Middletown Recreation.

6. Requests must be made a minimum of seven (7) business days in advance of use except tournament requests which require a minimum of thirty (30) business days’ advance notice.

7. Field Availability:

  • Grass athletic fields are available March 15 thru November 15 each year.
  • Turf athletic fields are available weather permitting January 1 thru December 31.
  • Gym and Meeting Rooms are available January 1 thru December 31 each year, except recognized Township Holidays.
  • Picnic Shelter is available for rental April 1 thru November 15 each year. 

8. All requests will be reviewed by the Recreation & Parks staff to determine if additional Township staffing is necessary for requested event. If so, additional staffing costs will be required and billed accordingly.

9. Requests for:

  • WINTER (December 1 thru March 14): shall be submitted no earlier than the 1st business Monday in November for Class II Resident Users and 2nd business Monday for Class III Non-Resident Users.
  • SPRING (March 15 thru June 15): shall be submitted no earlier than 1st business Monday in February for Class II Resident Users and 2nd business Monday for Class III Non-Resident Users.
  • SUMMER (June 16 thru August 31): shall be submitted no earlier than 1st business Monday in May for Class II Resident Users and 2nd business Monday for Class III Non-Resident Users.
  • FALL (September 1 thru November 30): shall be submitted no earlier than 1st business Monday in July for Class II Resident Users and 2nd business Monday for Class III Non-Resident Users.

10. Applicants making requests for use of overlapping seasons will be given priority when submitting subsequent requests.

11. Middletown Township Recreation programs and events and Township BOE activities and events will be given priority in scheduling fields & facilities as will Middletown Township resident groups and past facility/fields users.

12. User Classifications:

  • Class II: Middletown Twp based sports teams/leagues/organizations consisting of 80% or more Middletown Twp residents
  • Class III: Sports teams/leagues/organizations based out of Middletown Twp or not consisting of 80% minimum Twp residents, for profit sports camps/clinics, for profit personal sport-specific trainers and any/all other users determined to be non-residents.

13. Fees:

  • ATHLETIC FIELDS:
    • Class II: $30/2-hr per day
    • Class III: $60/2-hr per day
    • Lights: Additional $20/per field per night
  • TURF FIELDS (except Normandy Park):
    • Class II: $53/2-hr per day
    • Class III: $105/2-hr per day
    • Normandy Park Turf Complex 
      • 1. Class II: 
        • a. Zone A: One, 40x60 soccer field per two-hour period: $38 
        • b. Zone B: Two, 40x60 soccer or One 50x90 soccer per two-hour period: $38
        • c. Zone C: One, 40x60 soccer or One 50x90 soccer per two-hour period: $38
        • d. Zone D: One, 43x60 youth baseball field per two-hour period: $38
        • e. If all zones are permitted for the same time by a single entity, the fee shall be $38 per zone. 
      • 2. Class III: 
        • a. Zone A: One, 40x60 soccer field per two-hour period: $105
        • b. Zone B: Two, 40x60 soccer or One 50x90 soccer per two-hour period: $105
        • c. Zone C: One, 40x60 soccer or One 50x90 soccer per two-hour period: $105
        • d. Zone D: One, 43x60 youth baseball field per two-hour period: $105 
        • e. If all zones are permitted for the same time by a single entity, the fee shall be $105 per zone. 
      • 3. Lights: Additional $20/ per night
    • GYM: 
      • Weekday
        • 1. Class II: $30/2-hr per weekday
        • 2. Class III: $60/2-hr per weekday
      • Weekend
        • 1. Class II: $60/2-hr per weekend/holiday day
        • 2. Class III: $120/2-hr per weekend/holiday day
      • Gym Scoreboard: Additional $20/per rental date
    • TENNIS/PICKLEBALL COURTS:
      • Class II: $7/hr daytime; $12/hr night time (lights included)
      • Class III: $18/hr daytime; $24/hr night time (lights included)
    • MEETING ROOMS/SHELTER BUILDING: 
      • Class II: $30/2-hr per day
      • Class III: $60/2-hr per day
      • • Tables/Chairs: $5 per table $2 per chair. If set up/take down is required, please indicate this on the request. Additional staffing fees may apply.
    • SHOW MOBILE:
      • Show Mobile with no extensions. Drop-off, setup, pickup $450/day. 
    • TOURNAMENTS:
      • Sports tournaments (entry fees). Number of players per team varies per sport and tournament: $5 to $50 per person. Fee is also based upon the number of players per team.
    • ADDITIONAL STAFFING FEES: Any required township employee for any class of user shall be calculated at the maximum regular hourly and overtime rates, as applicable based on the time of need. Will be billed after the event with exact cost.
      • Weeknight: up to $40/hr/staff
      • Saturday: up to $60/hr/staff
      • Sunday/Holiday: up to $80/hr/staff